Tips For Organizing Your Office Move

There are many things to organize when moving your office. For example, you should sort out your files, shred old ones, and toss anything that you don’t need anymore. Empty desks and filing cabinets and have employees clear them of any important documents. Also, make a list of everything that should be moved, including important records and contracts. Using a checklist will ensure that you get everything done in a timely manner.

Before you start moving, you need to declutter. If the entire office is cluttered, begin by taking out items that you don’t need. Once you’ve purged the area, move on to easier tasks. It’s okay to prioritize these, but remember that you must declutter all of the spaces first. Once you’ve cleared out the most difficult areas of the office, you can begin packing and labeling boxes.

Before the move, have your employees pick up boxes marked with their names and office numbers. Once the movers arrive, have employees pack their desks so that the moving crew knows where to put everything. Be sure not to ask employees to lift bulky items – a team leader will ensure that everything gets done on time. When selecting a team leader, confirm vacation schedules and who’s going to pack what. Provide checklists to your employees so that they can easily find what they’re looking for.

While packing office supplies, employees should also receive boxes that they can label with their names and office number. Employees should pack their desks and other large items before the movers arrive. This will ensure that the crew knows where to put everything when they arrive at the new location. When the moving crew arrives, be sure that employees aren’t asked to carry heavy items or workstations. If possible, hire a moving company to do the heavy lifting.

Once you’ve decided on the new location for your office, start making a list of what you’ll need. If you need to transfer your office technology, you should call in the IT department of your previous location to make sure they have the necessary updates. Before the movers arrive, employees should take their personal belongings home so they’re not left behind. This will ensure a smooth transition for everyone.

In addition to identifying what to take with you, label boxes with the type of items and number them. For example, you may want to label boxes with the departments they belong to. Having a color-coded system can be very helpful for larger offices with lots of supplies. Additionally, it will make unpacking your office much easier. For instance, you can have the IT team label boxes according to what they are used for. This will help you avoid any confusion later on. It is best to keep track of the boxes with a checklist. A final seating chart can help you organize the office space.

It is important to organize your office properly. There will be a lot of questions, and you should have a separate email address for moving-related correspondence. You should seek input from experts in the field. Consider joining Facebook groups for Office Managers and Executive Assistants. In addition, you should talk to your staff to get recommendations on vendors and moving crews. This way, you’ll be able to get the best deal.